Festivals, Events and B2B:

Following this consultation period, you'll be conceptualising, planning and organising events from start to finish in accordance with your client's requirements. To make sure everything runs smoothly, you'll be selecting venues, preparing them for the event and setting everything up.

Are you interested in mass participation events and considering training as a Festival Organiser? Then Event Academy can help you on your way. An organised series of concerts, plays, or films, typically one held annually in the same place. Over the years Festivals have evolved and developed and nowadays event organisers are able to source an occasion to suit almost any taste (whether it be religious, music orientated, culinary etc.). Public interest and attendance at Festivals has sky-rocketed over the last few decades with the likes of large-scale events such as Glastonbury and V-Festival increasing in popularity year on year. Smaller, more bespoke gatherings have also increased in numbers where attendance is by invitation only and numbers are limited in order to make the Festival exclusive.

Mass participation event health & safety planning

Managing large numbers of attendees on site

Planning and managing security for Festivals

So much time goes into preparing for the “onsite experience” of patrons ahead of time. Festival & live event organizers are actively trying to figure out which artists will be a hit, what food vendors they will like, what types of beverages they’re going to serve, how many mobile charging stations they should have onsite, and so on… but there is something that is often overlooked and is a critical part of ensuring a positive patron experience: festival access control!…

How Will You Implement Access Control At Your Festival or Live Event?

 

With so many different credential mediums to choose from, you will need to consider the pros and cons of each one in order to find the best choice for your event.

 

Tickets, bar coded lanyards or wristbands, tyvek wristbands, and RFID wristbands are just a few of the available options for patrons and staff to gain access through access control points.

 

RFID:

 

Although RFID is currently the more costly option, it provides the most data about how patrons and staff move throughout the festival site and is also easier for security or staff to monitor & manage RFID access control points.

 

Wristbands either simply allow or deny someone access to an area. If a patron feels they should have access, that person would need to return to the credential tent and have it rectified. RFID is one of the only mediums that fairly allows for that sort of no-nonsense policy.

 

At an event I supported, an RFID software solution was able to track each area I had entered and exited through the event. This can be a great tool in the review process of your event to evaluate how your crowd entered, exited, and moved throughout your entire event to ensure you are properly staffed for optimum patron-flow throughout your event.

 

Depending on your RFID partners, different access levels can be added onto each RFID wristband, granting access to different areas of your event, such as admin compounds or artist hospitality areas.

 

Although this solution is expensive, RFID technology is rapidly developing, and lower cost solutions are starting to make their way into the market, bringing this access control option within reach for medium and smaller type events.

 

Tyvek Wristbands:

 

Although tyvek wristbands have become a staple festival access control solution, any sort of credential that requires security to grant entry based on visual cues will require more training on credential types and what access levels they grant.

 

With this method of credentialing we recommended you have clear colours for each wristband and/or differentiate each wristband as much as possible.

 

You’ll also want to have signage at each point, specifying which credential types are allowed past that point, reducing confusion for both the patrons and the security staff.

 

Remember: when just one person who isn’t allowed access starts to argue because it isn’t clear, a line up will form, and this is exactly what you want to avoid.

 

Tickets:

 

A less and less seen solution for access control is tickets. Ticket stubs can be easily lost, wrinkled, bent, or ripped, and make it easier for someone to gain access to the event by simply finding a lost ticket or making a counterfeit replica. If you are going to be using tickets, it is recommended to make them as unique as possible to make them difficult to counterfeit.

 

Barcodes:

 

Any credentials with barcodes are seen as the intermediary between tyvek and RFID. Since they can be scanned, they do allow you to track data about who is entering which areas. However, barcodes can easily fade or wrinkle, making them difficult to scan. This again will potentially increase your wait time getting through busy access control points.

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